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Monday, August 12
 

4:00pm

SAA Council Meeting
To place an item on the Council's agenda, please note the following deadlines:
Monday, July 15 (four weeks out): Agenda items due.
Monday, July 22 (three weeks out): Materials due.
Monday, July 29 (two weeks out): First post.
Monday, August 5 (one week out): Second post.
Items are categorized as needing action (Action Items), requesting discussion (Discussion Items), or simply reporting activity (Reports). Please use the Council Report Template, found on the SAA website under the blue "About Us" tab, near the bottom of the list of links in "Policies and Procedures."



Monday August 12, 2013 4:00pm - 8:00pm
Melrose

4:00pm

 
Tuesday, August 13
 

8:00am

SAA Council Meeting
To place an item on the Council's agenda, please note the following deadlines:
Monday, July 15 (four weeks out): Agenda items due.
Monday, July 22 (three weeks out): Materials due.
Monday, July 29 (two weeks out): First post.
Monday, August 5 (one week out): Second post.
Items are categorized as needing action (Action Items), requesting discussion (Discussion Items), or simply reporting activity (Reports). Please use the Council Report Template, found on the SAA website under the blue "About Us" tab, near the bottom of the list of links in "Policies and Procedures."



Tuesday August 13, 2013 8:00am - 12:00pm
Melrose

8:00am

1:00pm

1:00pm

1:00pm

3:00pm

3:00pm

6:00pm

6:00pm

 
Wednesday, August 14
 

8:00am

8:00am

8:00am

8:00am

8:00am

8:30am

8:30am

SAA Congressional Papers Roundtable
The Congressional Papers Roundtable hosts a full day of pre-conference programming at Historic New Orleans Collection (410 Chartres Street). Two panels focus on advocacy; a third examines issues related to digitization projects; and the fourth session opens the floor for a discussion of deeds of gift.



Wednesday August 14, 2013 8:30am - 5:00pm
Historic New Orleans Collection

9:00am

9:00am

9:00am

9:00am

9:00am

10:00am

10:30am

SAA Leadership Orientation and Forum [ROOM CHANGE - Jefferson]
Each year, all SAA component group leaders are invited to attend an interactive forum that connects experienced leaders with new ones in an effort to help you gain an understanding of your roles and responsibilities as the leader of a section, roundtable, board, committee, task force, or working group and to enhance your effectiveness!
To view the information presented at the 2012 Leadership Orientation and Forum: http://www2.archivists.org/governance/leaderresources.
Attendance by all SAA component group leaders is strongly encouraged. Consider continuing your conversation over lunch with one or more colleagues!



Speakers
avatar for Jackie Dooley

Jackie Dooley

OCLC Research, Retired from OCLC Research
Jackie Dooley retired in 2018 from her position as Program Officer in OCLC Research. She is an SAA Fellow and a past president of the Society.
avatar for Geof Huth

Geof Huth

Chief Records Officer and the Chief Law Librarian, New York State Unified Court System
Geof Huth is the Chief Records Officer and the Chief Law Librarian of the New York State Unified Court System. Previously, he worked for decades at the New York State Archives.
avatar for William Landis

William Landis

Head of Public Services, Manuscripts and Archives, Yale University Library
Bill is head of Public Services in Manuscripts and Archives in the Yale University Library. Throughout his career, Bill has made numerous contributions to the archival profession in the roles of teacher, author, and Council and committee member. He is a distinguished fellow of SA... Read More →
avatar for Michelle Light

Michelle Light

Director, Special Collections, University of Nevada, Las Vegas
Michelle Light is the Director of Special Collections at the University of Nevada, Las Vegas Libraries. Previously, she was the Head of Special Collections, Archives, and Digital Scholarship at the University of California, Irvine; Head of Special Collections Technical Services at... Read More →
avatar for Liz Scott

Liz Scott

Archivist, Saint Michael's College
avatar for Jill Severn

Jill Severn

Head of Access and Outreach, UGA Libraries
Jill Severn has been the Head of Access & Outreach for the Richard B. Russell Library for Political Research and Studies at UGA since 2000. There, she leads outreach and instruction. She has been an active member in SAA throughout her career.
avatar for Alison Harper Stankrauff

Alison Harper Stankrauff

University Archivist, Wayne State University
Alison Stankrauff has served as the University Archivist at Wayne State University since 2017. Previous to that she served as Campus Archivist at the Indiana University South Bend from 2004 to 2017. She served as Reference Archivist at the American Jewish Archives in Cincinnati from... Read More →
avatar for Tanya Zanish-Belcher

Tanya Zanish-Belcher

Director, Special Collections & Archives, Wake Forest University
Tanya Zanish-Belcher is currently the Director of Special Collections & Archives, and University Archivist for Wake Forest University in Winston-Salem, North Carolina. Her most recent publication is Perspectives on Women's Archives (edited, with Anke Voss) for the Society of American... Read More →


Wednesday August 14, 2013 10:30am - 12:00pm
Jefferson

12:00pm

Council of State Archivists Work Session and Lunch (CoSA Members Only)
Limited Capacity seats available

During CoSA’s annual Work Session, CoSA members discuss issues of current interest and hear reports on the progress of legislative and other initiatives.
(Lunch is complimentary for up to two representatives from each state/territory; the nominal lunch fee for additional representatives is $15 each. Pre-registration is required.)



Wednesday August 14, 2013 12:00pm - 5:00pm
Magnolia

12:30pm

1:00pm

1:00pm

SAA / Regional Archives Organizations Meeting
Recommendations from the 2012 SAA/Regionals Summit included establishing a listserv to ensure ongoing discussion and creating a formal committee to take on information-sharing and advocacy initiatives. Following input from the groups’ governing bodies, the conversation continues among the regional representatives at this meeting.


Wednesday August 14, 2013 1:00pm - 2:30pm
Windsor

1:00pm

1:00pm

SAA Business Archives Section Colloquium
Join the SAA Business Archives Section for in-depth presentations and discussion of topics pertinent to business archivists. You need not be a business archivist to attend. For more details, see the Section’s microsite, http://www2.archivists.org/groups/business-archives-section.



Wednesday August 14, 2013 1:00pm - 5:00pm
Rosedown

1:30pm

2:00pm

2:00pm

3:00pm

SAA Archival History Roundtable
The Roundtable reviews and approves bylaws, elects new officers, discusses the results of a survey of member expectations, and formulates future directions of the annual meeting.


Wednesday August 14, 2013 3:00pm - 5:00pm
Grand Salon 9/12

3:00pm

SAA Archivists and Archives of Color Roundtable
Join us for the AAC business meeting to discuss roundtable activities, hear committee reports, and meet the 2013-2014 leadership as well as the Pinkett and Mosaic winners. We will also host the panel Strategic Outreach: Promoting the Tupac Amaru Shakur Collection, featuring archivists Andrea Jackson and Courtney Chartier.


Wednesday August 14, 2013 3:00pm - 5:00pm
Fountain Room

3:00pm

SAA Archivists’ Toolkit™ / Archon™ Roundtable
Join us to discuss updates on Roundtable activities, initiatives, and developments of AT, Archon, and ArchivesSpace. Participants are invited to share their experiences, projects, use, or developments related to the three systems and theimplications surrounding data migration.


Wednesday August 14, 2013 3:00pm - 5:00pm
Grand Salon 21/24

3:00pm

SAA International Archival Affairs Roundtable
Please join us if you would like to learn what your colleagues are doing internationally. We welcome visiting foreign archivists, get to know our Roundtable members, and discuss ongoing projects undertaken by American archivists and their international colleagues in the areas of preservation, relief work, advocacy, conferences, and other initiatives.


Wednesday August 14, 2013 3:00pm - 5:00pm
Grand Salon 7/10

3:00pm

SAA Issues and Advocacy Roundtable
Your steering committee has done its best this past year to be active on behalf of archival advocacy. Come to the meeting and hear about what we’ve done and what we hope to do in the future. You’ll have your chance to be heard and to offer your help and insights.


Wednesday August 14, 2013 3:00pm - 5:00pm
Melrose

3:00pm

SAA Labor Archives Roundtable
The Labor Archives Roundtable meets to discuss roundtable business and share news about projects and news in the labor archives community. All are invited to attend this business meeting, especially those who work with labor and labor-related collections.


Wednesday August 14, 2013 3:00pm - 5:00pm
Grand Salon 3

3:00pm

SAA Military Archives Roundtable
Ever have a military collection dropped on your doorstep that you were not sure how to handle? Most archives contain soldier, sailor, and Marine letters, diaries, and more with all of their associated issues. Join us to exchange expertise and common solutions. Please visit the MART website, http://www2.archivists.org/groups/militaryarchives-roundtable, for a detailed agenda.


Wednesday August 14, 2013 3:00pm - 5:00pm
Grand Salon 6

3:00pm

SAA Recorded Sound Roundtable
The Recorded Sound Roundtable is open to anyone interested in the preservation and management of audio collections. The roundtable serves as a forum for discussing archival issues related to the management, preservation, and use of audio resources in archives and othercultural heritage repositories.


Wednesday August 14, 2013 3:00pm - 5:00pm
Grand Salon 13/16

3:00pm

SAA Research Libraries Roundtable
The RLRT promotes discussion and collaboration on initiatives and research projects that affect archivists working in a research library context. Join us for an exploration of the many ways archives and special collections within research libraries are addressing the sustainability of born-digital materials and digital preservation planning.


Wednesday August 14, 2013 3:00pm - 5:00pm
Grand Salon 19/22

3:00pm

SAA Web Archiving Roundtable
The first meeting of the Web Archiving Roundtable includes a brief introduction to web archiving and presentations from practitioners about differentweb archives and collecting strategies.


Wednesday August 14, 2013 3:00pm - 5:00pm
Grand Salon 15/18

5:15pm

SAA Architectural Records Roundtable
The Architectural Records Roundtable provides a forum for discussion of issues related to access and management of architectural records and related fields. After conducting some brief roundtable business, attendees hear from the CAD/BIM Taskforce, hear a presentation TBA, and have a chance to meet and mingle with fellow architectural records caretakers. More information about the program can be found at our roundtable website closer to the date. Please come and join the conversation!


Wednesday August 14, 2013 5:15pm - 7:15pm
Grand Salon 9/12

5:15pm

SAA Archival Educators Roundtable
Please join the Archival Educators for our annual business meeting to discuss activities, concerns, and issues related to archival education. The meeting includes updates on educational initiatives and presentations on educational topics. Full- and part-time faculty, adjuncts, doctoral students, and everyone interested in archival education are encouraged to attend.


Wednesday August 14, 2013 5:15pm - 7:15pm
Fountain Room

5:15pm

SAA Archives Management Roundtable
All who are interested in the management of archives are encouraged to attend this meeting. The program focuses on various aspects of fundraising, especially how to make your efforts successful. Join the discussion and the business meeting that follows. We look forward to seeing you there!


Wednesday August 14, 2013 5:15pm - 7:15pm
Grand Salon 13/16

5:15pm

SAA Human Rights Archives Roundtable
The spotlight of this years annual meeting is on the members of the Roundtable! Members give brief lightning talks about their work and collections, followed by a discussion of our newstrategic plan.


Wednesday August 14, 2013 5:15pm - 7:15pm
Grand Salon 15/18

5:15pm

SAA Latin American and Caribbean Cultural Heritage Archives Roundtable
The meeting includes discussion of current projects, election of a new female co-chair, session proposals for 2014, and a program featuring representatives from local LGBT archival repositories. All LGBT archivists and those interested in LGBT archives are welcome.


Wednesday August 14, 2013 5:15pm - 7:15pm
Grand Salon 3

5:15pm

SAA Local Government Records Roundtable
Please join us to discuss topics of interest to local government records. Our featured speaker is Irene Wainwright, Archivist and Head of the Louisiana Division / City Archives at New Orleans Public Library (NOPL). Established by the Spanish in 1769, the archives currently hold more than 1,200 manuscripts and 4,000 cubic feet of documents.


Wednesday August 14, 2013 5:15pm - 7:15pm
Grand Salon 19/22

5:15pm

SAA Privacy and Confidentiality Roundtable
The Roundtable meeting provides time for informal discussion of current privacy issues. In addition, Phoebe Evans Letocha discusses the impact of recent changes to HIPAA (Health Insurance Portability and Accountability Act) Privacy Rule on the archival community. Mark Greene reports on his survey of privacy proceduresin archives around the country, and Elena Danielson briefly summarizes privacy issues in the news, both in the U.S. and E.U.


Wednesday August 14, 2013 5:15pm - 7:15pm
Grand Salon 7/10

5:15pm

SAA Security Roundtable
Come join Security Roundtable members and friends as we explore orientation tools to protect collections in the reading room. Bring questions and ideas from your institution and be ready to break into facilitator-led small groups as we explore researcher registration, reading room procedures, and innovative customer service strategies.


Wednesday August 14, 2013 5:15pm - 7:15pm
Melrose

5:15pm

SAA Students and New Archives Professionals Roundtable
Following a brief introduction from our Steering Committee, SNAP’s meeting includes a panel on project archivists, a panel on SAA’s DAS curriculum and certificate program, short presentations by representatives from SAA sections and roundtables, and an open networking period with fellow SNAP members and our presenters. New and experienced archivists are welcome to attend!


Wednesday August 14, 2013 5:15pm - 7:15pm
Grand Salon 21/24

5:15pm

SAA Lesbian and Gay Archives Roundtable
The meeting includes discussion of current projects, election of a new female co-chair, session proposals for 2014, and a program featuring representatives from local LGBT archival repositories. All LGBT archivists and those interested in LGBT archives are welcome.


Wednesday August 14, 2013 5:15pm - 7:17pm
Grand Salon 6
 
Thursday, August 15
 

3:30pm

SAA Acquisitions and Appraisal Section
Following our business meeting, please join us for a panel discussion on working with grieving donors. Archivists and a counselor share experiences and touch upon subjects such as navigating family fighting, maintaining professionalism while still building authentic relationships, and handling mistrust from donors and their families.


Thursday August 15, 2013 3:30pm - 5:00pm
Grand Ballroom B

3:30pm

SAA Description Section
Please join the Description Section for a presentation on current work in the area of description and access, followed by a business meeting that includes announcement of officer election results and reports from liaisons and section leaders.


Thursday August 15, 2013 3:30pm - 5:00pm
Grand Ballroom C

3:30pm

SAA Electronic Records Section
Following the ERS business meeting, we host a mini-un-conference. Proposals will be accepted online before the meeting starts. Vote for your favorites! When the business portion ends the leaders for the top 6 topics pitch their topic for 3-5 minutes. We then break into smaller groups for discussion. Free movement between the groups is encouraged! Proposals will be accepted online in advance. Check back at the ERS site (http://www2.archivists.org/groups/electronic-records-section) for more details.


Thursday August 15, 2013 3:30pm - 5:00pm
Grand Salon 9/12

3:30pm

SAA Government Records Section
Following announcements and updates, the Government Records Section business meeting hosts a discussion centered on the needs of local governments and discussion of the Local Government Archivists Survey.


Thursday August 15, 2013 3:30pm - 5:00pm
Grand Salon 7/10

3:30pm

SAA Oral History Section
Following the business meeting, attendees hear about various oral history projects in the New Orleans area. Representatives from Tulane University, the University of New Orleans, and the Historic New Orleans Collection highlight their specific projects.


Thursday August 15, 2013 3:30pm - 5:00pm
Grand Salon 13/16

3:30pm

SAA Reference, Access and Outreach Section [ROOM CHANGE - Versailles]
Following a brief business meeting, the RAO Section hosts its second annual marketplace of ideas program. Participants can browse and shop at “booths” offering moderated hot topic discussions and demonstrations on the key issues, approaches, and ideas that are important to RAO archivists today.

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Thursday August 15, 2013 3:30pm - 5:00pm
Versailles

3:30pm

SAA Student Chapter Leaders
In celebration of the 20th anniversary of SAA's creation of its student chapters, current and past chapter officers, leaders, members, and advisers are invited to share and discuss the activities of their student chapter. Topics include professional development for members, member engagement, event planning, and organizational structure.


Thursday August 15, 2013 3:30pm - 5:00pm
Durham

3:30pm

SAA Visual Materials Section
The VM Section meeting features a dynamic speaker who highlights a visual collection. Brief break outs provide the opportunity to review tip sheets for various issues related to born-digital visual materials. A short portion of the meeting is set aside for section business, such as announcing election winners and introducing new initiatives in the three-year plan.


Thursday August 15, 2013 3:30pm - 5:00pm
Grand Salon 19/22
 
Friday, August 16
 

12:30pm

Council of State Archivists Business Meeting
During CoSA’s annual Business Meeting, members receive reports on the organization’s current financial status, hold elections, and hear presentations from partner organizations.


Friday August 16, 2013 12:30pm - 2:30pm
Oak Alley

12:30pm

SAA Archivists of Religious Collections Section
The Archivists of Religious Collections Section holds a brief business meeting followed by a program entitled, "The Elephant in the Archives: Scandalous Material in Religious Collections." The program explores the formidable challenge of wisely and justly administering records documenting sexual misconduct and abuse in religious institutions.


Friday August 16, 2013 12:30pm - 2:30pm
Grand Ballroom B

12:30pm

SAA Business Archives Section
The Business Archives Section meeting is open to anyone interested in archiving business records. Members review Section business, discuss new opportunities, and announce Section election results. Join us for some great networking opportunities, as well as some inspired dialogue on the current business environment.


Friday August 16, 2013 12:30pm - 2:30pm
Grand Ballroom C

12:30pm

SAA College and University Archives Section
Please join the College and University Archives Section at our annual meeting, which offers small group discussions about emerging issues in the field of academic archives. We also have reports from our Section leaders, announcements and updates, and results from our most recent election.


Friday August 16, 2013 12:30pm - 2:30pm
Grand Ballroom D

12:30pm

SAA Manuscript Repositories Section
Following a brief business meeting, the Manuscript Repositories Section continues its exploration of electronic/born-digital records, with a moderated panel discussion featuring participants from the Jump In initiative. Panelists share their experiences and discuss next steps, with plenty of time for questions and a larger group discussion.


Friday August 16, 2013 12:30pm - 2:30pm
Grand Salon 9/12

12:30pm

SAA Museum Archives Section
The Museum Archives Section meeting serves as a forum for discussing all aspects of organizing, preserving, and providing access to archives in museums. The meeting includes presentations, brainstorming about 2014 session proposals, and time for networking.


Friday August 16, 2013 12:30pm - 2:30pm
Grand Salon 3/6

12:30pm

SAA Preservation Section
After a brief business meeting, the Preservation Section will host a panel on Preservation in the Cloud, an examination of what “digital preservation” means in a cloud computing environment. This panel discussion will ask hard questions about the difference between “storage” and “preservation” when it comes to the cloud and consider real-life implementation and planning that goes into working in the cloud. Speakers include Dennis Meissner from the Minnesota Historical Society, representatives from Tessella’s Preservica, and Kelli Bogan from Colby-Sawyer College.


Friday August 16, 2013 12:30pm - 2:30pm
Grand Salon 7/10

4:00pm

SAA Encoded Archival Description Roundtable
The EAD Roundtable meeting focuses on updates on the EAD revision process from SAA’s Technical Subcommittee on EAD, with presentations on the recently released beta schema from members of both TS-EAD and the SAA Schema Development and Review Team.


Friday August 16, 2013 4:00pm - 5:30pm
Grand Ballroom B

4:00pm

SAA Lone Arrangers Roundtable
Are you an archivist working alone or with limited resources? Join the Lone Arrangers for a chance to meet your fellow archivists face to face! The annual business meeting follows an open discussion of digital archives and advocacy. Following the meeting, we will move the discussion to dinner.


Friday August 16, 2013 4:00pm - 5:30pm
Grand Ballroom D

4:00pm

SAA Metadata and Digital Object Roundtable
MDOR promotes discussion, education, collaboration, and innovation in standards, digitization, digital archival objects, and the metadata that enables their access, management, and preservation. We are currently discussing whether to become a section, and our meeting this year includes small group discussions on this and other topics, as well as three short presentations. Please come share your perspectives as we decide our future directions.


Friday August 16, 2013 4:00pm - 5:30pm
Grand Ballroom C

4:00pm

SAA Native American Archives Roundtable
Join us to discuss recent activities, initiatives, and issues concerning indigenous archives and cultural heritage. The meeting includes presentations and discussions regarding collaborations, training, diverse curriculum development, and other related topics. In addition, local indigenous repositories highlight the breadth and scope of their collections. Further details about the program can be found on our website: http://www2.archivists.org/groups/native-american-archives-roundtable.


Friday August 16, 2013 4:00pm - 5:30pm
Grand Salon 7/10

4:00pm

SAA Performing Arts Roundtable
The PAR meeting is open to archivists who work with or have an interest in performing arts materials. Please come and share in the exchange of information on historical and contemporary documentation of music, dance, theater, motion pictures, and other performance media.


Friday August 16, 2013 4:00pm - 5:30pm
Grand Salon 9/12

4:00pm

SAA Public Library Archives / Special Collections Roundtable
Please join us for the annual Public Library Archives and Special Collections Roundtable meeting! We discuss the results of the PLASC Member Survey and have short presentations by members about public library archives projects, new collections, and repository news or highlights. This year we will be having a social event after the meeting, so come for the meeting and stay for some fun – PLASC style – in NOLA!


Friday August 16, 2013 4:00pm - 5:30pm
Grand Salon 3/6

4:00pm

SAA Records Management Roundtable
The Records Management Roundtable welcomes all archivists with an interest in records management to its business meeting. Ron Layel discusses his work with Records and Information Management (RIM) for federal government agencies, including their responses to the 2011 Presidential Memorandum on electronic records and the efforts of various agencies to create long-term digital archives solutions.


Friday August 16, 2013 4:00pm - 5:30pm
Grand Salon 13/16

4:00pm

SAA Science, Technology and Health Care / Women Archivists Roundtables
Join us for a joint meeting and memorial program dedicated to Joan Warnow Blewett, a documentation strategy pioneer and SAA Fellow. Speakers present on topics related to the history of women in the sciences. The two Roundtables then adjourn to separate business meetings.


Friday August 16, 2013 4:00pm - 5:30pm
Grand Salon 15/18

4:00pm

SAA Visual Materials Cataloging and Access Roundtable
This Roundtable supports informal discussion of issues encountered while working with visual and audio-visual archives. This years’ program includes a talk by photographer George Long on his personal practice of managing and preserving digital files. A professional photographer based in New Orleans, Long is also past president of the New Orleans Photo Alliance. Following his talk, the Roundtable conducts annual business and provides time for discussion among attendees.


Friday August 16, 2013 4:00pm - 5:30pm
Grand Salon 21/24

4:00pm

SAA Women Archivists / Science, Technology, and Health Care Roundtables
Join us for a joint meeting and memorial program dedicated to Joan Warnow Blewett, a documentation strategy pioneer and SAA Fellow. Speakers present on topics related to the history of women in the sciences. The two Roundtables then adjourn to separate business meetings.


Friday August 16, 2013 4:00pm - 5:30pm
Grand Salon 15/18

4:00pm

SAA Women’s Collections Roundtable
Join us for the WCRT annual business meeting to discuss activities, issues, and concerns related to women’s collections. We recap events from the women’s collections symposium (see Tuesday, 1:30 - 8:30 pm). A featured guest speaker is also planned.


Friday August 16, 2013 4:00pm - 5:30pm
Grand Salon 19/22
 
Saturday, August 17
 

11:30am

SAA Annual Membership (Business) Meeting
All members are welcome to attend the Annual Membership Meeting, which features reports by officers and the executive director as well as other business brought before the membership. All resolutions to be brought before the business meeting for action must be submitted to the Executive Director no later than noon of the day preceding the business meeting (ie., noon on Friday, August 16) and shall be available to the members at the meeting. Resolutions from the floor may be considered by majority vote, except as required by the Constitution. For more information: http://www2.archivists.org/governance/handbook/section1.


Saturday August 17, 2013 11:30am - 12:45pm
Grand Ballroom D

1:00pm

SAA Council Meeting
Browse the August 12-13 meeting agenda and meeting materials here: http://www2.archivists.org/groups/saa-council.


Saturday August 17, 2013 1:00pm - 2:00pm
Melrose